HR Administration and Payroll Manager (f/m/d)

Human Resources


Switzerland, Zürich, Zürich

Remote Position: 


January 3rd, 2023



HR Administration and Payroll Manager (f/m/d) – Zürich (80% -100%)


Place of work:      Zürich

Activity rate:        80% - 100%


The Company

Constellium is a global leader in the development, manufacturing, and recycling of aluminum products and solutions. We design and manufacture advanced alloys and engineered solutions for a range of applications, such as beverage cans, cars, airplanes across three business units: Aerospace and Transportation (A&T), Packaging and Automotive Rolled Products (P&ARP), and Automotive Structures and Industry (AS&I). With approximately 12,000 employees around the world, we operate 27 manufacturing sites in Europe, North America, and China, and have 3 R&D centers with total revenue portfolio of €6.2 billion in 2021. We are headquartered in Paris, with corporate offices in Baltimore and Zürich. Our story dates back more than a century, but our mission remains the same: create game-changing aluminum solutions for a circular and sustainable economy and a brilliant new day. In our Zürich Corporate office, we employ approximately 70 people with backgrounds from all around the world. The successful incumbent will be working closely with our HR Team in Sierre, VS and the local HR Manager. An exciting and diverse role with high level of exposure within the Constellium Corporate organization allows engagement in interesting work projects while ensuring a high level of service within the local client group.


    Key responsibilities


    Payroll, 20%


    • Prepare monthly payroll with input from local HR Manager and Corporate HR (entering changes in our payroll system)
    • Implement complex benefit information (e.g. VIPs, expatriates, commuters etc.)
    • Review changes and calculated wages
    • Execute bank transaction (preparation of DTA file and confirmation of payment)
    • Provide salary statements to employees (upon request and in case of changes)
    • Answer questions from employees related to the absence management tracking tool and ensure compliance to absence and time tracking regulation related to the payroll function
    • Prepare and process all documents related to year end closing. (annual salary statements, insurances declaration etc.)


    Social Security, Authorities & Insurances, 20%


    • Manage interactions with social security, tax authorities, pension fund provider, accident and other insurances
    • Ensure accurate transactions and administrative processing
    • Stay abreast of changes in federal/cantonal legislation
    • Work with Finance on completion of reconciliation, remittance and reporting for city, cantonal and federal tax in accordance with government deadlines
    • Manage application and issuance of working permits and income tax adjustments for foreigners and commuters


    Compliance, Reporting, Systems etc., 20%


    • Ensure compliance with applicable government regulations and SOX, including documenting and maintaining administrative procedures and SOX binder filings for payroll processes
    • Manage audit activities which relate to the payroll function
    • Collaborate with accountants to reconcile payroll results with general ledger and complete monthly close and interface transmissions (bonus, absences, provisions etc.)
    • Coordination of benefit deductions and time off balances
    • Update and upload headcount data to SAP, prepare reports by extracting data
    • Manage absence tracking tool and ensure compliance to absence and time tracking regulation relate to the payroll function


    Other Admin, 40%


    • Complete administrative steps related to employee on- and off-boarding
    • Create and maintain employee files up to date (entry, changes, accidents, terminations etc.)
    • Support yearly salary increase and bonus process
    • Manage processing of HR invoices (Purchase order process)



    Profile requirements


    • Fluent in German and English. Good knowledge in French would be an advantage
    • Relevant certificates or equivalent experience/knowledge in the HR rules and regulations in Switzerland (minimum HR Assistant/Payroll Specialist)
    • Experience working with a diverse workforce in an international environment
    • Good knowledge in Microsoft Office applications (especially Excel)  
    • At ease with payroll tools such as SAP and SAGE