Lubrication Supervisor

Primary Purpose

The Lubrication Supervisor will leadership to the team and will lead the efforts of the team in a way that will support the equipment needs of lubrication for the sustainment of the assets. 

Key Accountabilities

• Maintains open communications between departments and the lubrication specialists to ensure lubrication needs are being met
• Ensures that lubricants are managed per equipment designs
• Holds team members accountable in the completion of VPMs and daily KPVs, and other routine responsibilities
• Ensures that team members maintain continuous monitoring and control reporting of coolant and lube system health
• Tracks and reports daily usage of lubrication and coolant material 

     Roles and Responsibilities

• Attend Flash Meetings *(rotate between the departments). 
• Review previous 24 hour’s shift reports, line up Lubrication Specialist’s as required, communicate daily safety message.
• Review previous day’s work notifications with Maintenance Teams.
• Perform daily management routine (rotate between departments).
• Collaborate with Maintenance to make sure proper information is captured in event log for all delays or events on shifts.
• Maintain an Action Register / Countermeasure Board, with weekly updates to current status for each outstanding item.
• Track and report daily usage for Mill Coolants, Kerosene, Lubrication and Hydraulic systems creating graphs to highlight problem areas and provide weekly/monthly usage trends.
• Assign PM’s to the Lube Specialists and follow up on completion/compliance for the team.
• Ensure weekly/monthly/quarterly routine work is executed on schedule and as planned.
• Ensure quarterly Inspection PM’s are completed in Oil House Area(s), to include ladders, extension cords, rigging, harnesses, eyewash stations.
• Review and close PM’s daily as required.
• Payroll to be verified daily to ensure team members are clocking at designated shift start/stop times and all time is accounted for.
• Post work schedules, arrange overtime and manage vacations to ensure shifts are properly covered.
• Post Job Bids as required and retain records for future reference.
• Maintain housekeeping schedule. Assign & enforce housekeeping tasks. All shifts should be included and all areas of responsibility should be presentable at all times.
• Perform audits and LST’s, to include permits being used and properly filled out. Verify compliance for GWPs, and LOTO.
• Lead Monthly Communication Meetings as required. Retain sign offs of training.
• Special Projects and Safety Audit projects – drive and assign task for completion
• Attend Reliability Strategy Meetings to support Lubrication Excellence program
• Participate in the development of quality job plans by working with planners.
• Responsible for Team development, writing and reviewing of SOP(s) and SMP(s).
• Audit Lubrication and Coolant Materials inventory, order as required to maintain adequate supplies at all times.
• Escalation Protocol – Unplanned Downtime to be enforced and followed
• Near Miss/Safety Protocol (Near Miss Incident Reporting) to be enforced and followed
• Ensure crew has required training to support all tasks within area of responsibility.
• Train/Mentor/Coach as needed
• Area specific task as assigned.

Leadership competencies, technical skills requirement

                 Technical Skills and Experience:

• 2 or 4 year degree in business administration/management or maintenance OR
• 7 Years’ comparable industrial maintenance supervisory experience with proven track record
• Must be willing to work a rotating work schedule that includes nights, weekends, and holidays
• Strong interpersonal skills, and the ability to communicate effectively in verbal or written formats
• Strong time management skills
• Strong presentation skills
• Effective problem-solving skills (8D methodology is a plus)
• Knowledge of maintenance work management processes: planning, scheduling, and execution of preventive, predictive and corrective work
• Knowledge of basic maintenance processes (e.g. welding, hydraulics/pneumatics, motors, pumps, instrumentation and controls).
• Microsoft Project, Excel, Word proficiency required – HIGHLY SKILLED
• Experience with SAP is a plus
• Computerized Maintenance Management Systems Experience required
• Exceptional team working skills

               Knowledge & skills:

• Ability to work in a constrained environment (deadlines, costs, able to work under pressure) and ability to drive multiple projects in parallel, which interfere with each other
• Ability to teach and coach others in sound maintenance decision making
• Ability to create a positive, challenging and participative work environment.
• Excellent decision making skills – Makes good and timely decisions that keep the organization moving forward
• Ability to be flexible and to adjust priorities as necessary to meet changing conditions
• Ability to drive results – Consistently achieves results, even under tough circumstances
• Work Process Optimization – Knows the most effective and efficient processes to get things done, with a focus on continuous improvement
• Team oriented – Builds partnerships and works collaboratively with others to meet shared objectives
• Ability to hold self and others accountable to meet commitments
• Excellent organizational skills – Plans and prioritizes work to meet commitments aligned with organizational goals
• Excellent leadership skills – Provides direction, delegates and removes obstacles to get work done